EnterpriseInternal ToolsBubble

Employee Operating System

Six countries. One dashboard. 770+ employees unified — and Sage replaced entirely.

A global advisory firm was running six separate HR systems across six countries — with no visibility between them. When an employee moved regions, their record disappeared. We built the infrastructure to fix that permanently.

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Employee Operating System product preview

770+

employees onboarded

countries unified

8 weeks

MVP to live

2+ years

actively in use

Brief

The Brief

A global advisory firm operating across 6 countries needed to replace 6 disconnected regional Sage instances with a single unified employee operating system. We mapped the full data architecture, recommended replacing Sage entirely, migrated the full database, and built the platform on a dedicated Bubble server. MVP live in 8 weeks.

Timeline

MVP launched in 8 weeks. Full build completed over 2 years. 770+ employees onboarded. Still actively in use today.

The Problem

The firm was running a separate Sage instance for each of its 6 regional offices — with no shared visibility between them. When employees moved between countries, their records disappeared. No one at headquarters could see contracts, blockers, or performance across the full organisation.

“The firm was running a separate Sage instance for each of its 6 regional offices — with no shared visibility between them.”

What they asked for. What we recommended instead.

Original brief

Our recommendation

Original brief was to fix the Sage integration — make the 6 regional systems talk to each other. We mapped the full data architecture and recommended replacing Sage entirely. Connecting 6 broken systems would have created a slightly more connected version of the same problem. The only real fix was one unified system built from scratch.

Build

What We Built

01
Single employee record per person — preserved across all region changes
02
Onboarding and offboarding workflows with contract management
03
Cross-region employee profiles — ASI role, department, staff type, location
04
Contract visibility — associate invoices, POs, time logs, expense logs
05
Inter-company contract tracking with replication status
06
Operational blocker flagging and escalation across all 6 countries
07
Role-based permission management — filterable by department and location
08
Full employee directory — current and past, searchable from one view
09
Dedicated Bubble server — full data ownership, zero third-party exposure
10
Complete Sage migration — all historical data preserved

The Results

770+

employees onboarded

countries unified

8 weeks

MVP to live

2+ years

actively in use

“You boys are one of the smartest people I've met in my 50 years of doing this.”

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Gallery

Screenshots

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